Job Description

File Clerk

Organizes dealership records in an efficient manner enabling easy and quick retrieval.

Essential Duties include the following. Other duties may be assigned.

• Files within appropriate file system all dealership forms, records, reports, correspondence, or other important material.
• Reads/examines incoming material for accuracy and legibility, gets clarification if necessary, classifies properly, and files within appropriate file system.
• Searches for and retrieves information contained in files as requested.
• Keeps files current.
• Keeps records of material removed from files.
• Disposes of obsolete files in accordance with established retirement schedule or legal requirements.
• Scans large volumes of records. Removes paperwork from files. Removes staples. Feeds documents through a scanner.
• Maintains professional appearance and neat work area.

This job has no supervisory responsibilities.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

High school diploma or general education degree (GED) and three months related experience. Ability to use Word, Outlook, and Excel.

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to other employees of the organization.

Ability to add and subtract two-digit numbers and to multiply and divide with 10's and 100's. Ability to perform these operations using units of American money. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals on an adding machine. Ability to compute percentage rates and commissions on an adding machine.

Ability to apply common sense understanding to carry out instructions furnished in written or oral form. Ability to deal with problems involving several concrete variables in standardized situations. Ability to pay close attention to detail when conducting all essential duties.

While performing the duties of this job the employee is regularly required to sit; stand; bend; use hands to finger, handle, and feel; talk and hear; reach with hands and arms. Repetitive arm movements regularly required for scanning tasks. Occasional lifting up to 25 pounds required. Specific vision abilities required by this job include close vision, depth perception, and the ability to adjust focus.

The noise level in the work environment is usually moderate.

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